Best fit now
Reply to parent email
About 10 mins · due today
It needs doing today and fits the time and tools available.
HOW IT WORKS
What do you actually do with Teacher Sorted?
Set the time you want to work, add what needs doing and see whether the two fit together.
This is for the work around teaching.
Planning, preparation, marking, assessment, admin, communication, resources and follow-up all belong here. Your timetabled lesson delivery does not need to be entered as work.
1
START WITH THE TIME
Set up the time you want to work
Teacher Sorted starts with the non-teaching work time you choose to make available.
Set up a usual pattern once using PPA, preparation or non-contact periods, plus any before- or after-school time you want to use.
That pattern becomes next week’s starting point. You can change any day without changing the usual pattern.
A staff meeting or parents’ evening is not another task to schedule here. Reduce the work time available on that day instead.
This week
When do you want to work?
Usual working pattern
Used as the starting point for this week
Monday
PPA
1:00–3:30
Tuesday
After school
3:45–4:45
Wednesday
No work time planned
Staff meeting
Thursday
Preparation period
10:15–11:00
Likely time available: about 4h 35mAdd work time
2
ADD THE WORK
Get it out of your head
Quick Capture lets you type or dictate a task without filling in a long form.
Write “Mark English books by Friday. 45 mins.” and Teacher Sorted can recognise the task, deadline and time estimate. You can edit any of it.
Regular jobs can be set up once as routines. They return when they are due, so you do not need to keep adding them.
Quick Capture
Type or dictate what needs doing
Mark English books by Friday. 45 mins.
Friday45 minsShould
Added to Work Edit
Upload homework every Friday
Set up once as a routine · about 10 mins · returns each Friday
3
CHECK THE WEEK
See whether the work fits
Week compares the work you have planned or committed to with the working time available.
It does not treat your entire backlog as work that must happen this week. Undated work stays in Work until you choose it or give it a deadline.
This gives you a usable picture of the week without pretending Teacher Sorted knows every job that might appear.
Week
Does the work fit?
Work planned
4h 20m
Likely time available
5h 15m
This week fits.
There is about 55 minutes left unplanned.
Tuesday
Mark English books
45mThursday
Plan next week’s maths
60mFriday
Upload homeworkRoutine
10m12 other tasks are waiting in Work. They are not counted as work for this week.
4
TODAY AND FIT FINDER
I’ve got 25 minutes. What should I do?
Tell Fit Finder how much time you have and what you have access to.
It considers the deadline, context, likely interruptions and whether the work needs concentration. It can also keep a larger task for a better block later.
The recommendation is optional. You can open Work and choose something else at any time.
Fit Finder
What fits now?
Time available
25 mins
What you have
Laptop / online
This block
May be interrupted
Choose this
Keep for later
Plan next week’s maths
This needs uninterrupted concentration. Keep it for Thursday’s protected block.
5
WHEN THE WORK DOES NOT FIT
You decide what changes.
If the work is bigger than the time available, Teacher Sorted shows the gap.
You can protect work, move it, reduce it, delegate it or wait, or mark it for discussion.
Teacher Sorted shows the effect of each decision. It does not make or apply those decisions without you.
- Protect
- Move
- Reduce
- Delegate / wait
- Discuss
This week
The work does not quite fit.
Work planned
4h 55m
Time available
4h 20m
About 35 minutes needs a decision.
Move it, reduce it, wait for somebody else or discuss the deadline.
After you decide
The week now fits.
Teacher Sorted stops there. It does not fill the space again.
6
FINISH THE WORKING TIME
Stop when the time you chose is finished.
Teacher Sorted does not automatically turn evenings, weekends or school holidays into work time. If nothing fits the block you have, it can leave the block empty.
You’re done for now.